SFSP Memos
The following documents are policy memoranda created by Bright from the Start to clarify
SFSP
regulations and/or
FNS
guidance.
PolicyStat, an online policy management system, is available to CACFP and Happy Helpings (SFSP) organizations, members of the public, and DECAL staff, for locating and accessing Nutrition policy documents more quickly. To access PolicyStat, please click the link below.
PolicyStat
CIVIL RIGHTS
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Q&A Related to Collection of Race & Ethnicity Data by Visual Observation & Identification in the CACFP & SFSP Programs, Policy Rescission, Set 2, August 26, 2024
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Requirements for Institutions Providing Civil Rights Training to Frontline Staff (v.4) - December 1, 2022
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Application of Bostock v. Clayton County to Program Discrimination Complaint Processing, May 5, 2022
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Questions and Answers Related to CRD 01-2022 Application of Bostock v. Clayton County to Program
Discrimination Complaint Processing, May 5, 2022
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Civil Rights Complaint Procedures (v.4) – November 20, 2020
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Equal Opportunity Public Notification Policy (Revised) - November 12, 2015
ELIGIBILITY
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Area Eligibility in Child Nutrition Programs, October 27, 2023
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Requirements for Obtaining a Food Service Permit, June 29, 2023
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Best Practices For Determining Proximity Of Sites For Congregate Feeding In The Summer Food Service Program, September 28, 2023
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Best Practices for Streamlining Applications for Year-Round Program Operations, June 12, 2023
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Approved Levels of Meals for Vended Sites in the SFSP – June 1, 2023
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Guidance on Performance Standards, Budgets, Management Plans in the SFSP - March 7, 2023
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Site Caps in the Summer Food Service Program, December 21, 2022
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Automatic Revocation of Tax-Exempt Status (v3) - December 2, 2022
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Transitioning from the Summer Food Service Program to Child and Adult Care Food Program (CACFP) At-risk Afterschool Meals - December 2, 2022
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Area Eligibility for Summer 2022 and School Year 2022-2023 - May 13, 2022
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Site Caps in the Summer Food Service Program, January 19, 2021
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Automatic Revocation of Tax-Exempt Status (Revised) – January 4, 2017
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Health and Safety Inspection Requirements - January 30, 2015
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Employment Eligibility Verification - August 20, 2014
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Tax Exempt Status for Private Non-Profit Organizations and Churches in CACFP and SFSP-January 23, 2014
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Restricting the Number of Sites Sponsors in the Summer Food Service Program are Approved to Operate
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Revision to SFSP Application Requirements - April 22, 2013
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Legal Status Verification for Public Benefits – February 1, 2011 (v.2 2019)
MEALS/FOOD SERVICE
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Mobile Feeding Options in Summer Feeding Programs, January 8, 2025
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Meal Service Requirements in the Summer Meals Programs with Q&A, December 9, 2024
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Meal Disallowance for the Summer Food Service Program, December 9, 2024
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Initial Implementation Memorandum: Meal Patterns Consistent With the 2020-2025 Dietary Guidelines for Americans, May 14, 2024
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Consolidated Appropriations Act, 2024: Effect on Child Nutrition Programs, May 14, 2024
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Restricting the Number of Meal/Snack Services or Number of Meals/Snacks Sponsors Can Serve in the Summer Food Service Program (SFSP), February 26, 2024
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Charging for SFSP Meals at Camps and Conditional Non-Congregate Sites, February 23, 2024
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Crediting Tofu and Soy Yogurt Products in the School Meals Programs, CACFP, and SFSP (Revised November 2023), November 29, 2023
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Crediting Traditional Indigenous Foods in Child Nutrition Programs, November 1, 2023
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Clarification of Allowable Flexibilities for Child Nutrition Programs Experiencing Milk Supply Shortages, October 25, 2023
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Best Practices for Meal Claim Verification and Ensuring Properly Payable Claims in the Summer Food Service Program – April 3, 2023
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Consolidated Appropriations Act, 2023: Effect on Child Nutrition Programs, March 3, 2023
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Summer Feeding Options for School Food Authorities – December 21, 2022
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Offer Versus Serve Guidance for School Food Authorities (SFAs) Participating in the CACFP and SFSP - December 7, 2022
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Restricting the Number of Sites Sponsors in the Summer Food Service Program are Approved to Operate, January 15, 2022 (v.2)
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Child Nutrition Program Meal Service during Novel Coronavirus Outbreaks, April 1, 2020
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Meal Service During Unanticipated School Closures, March 13, 2020
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Smoothies Offered in Child Nutrition Programs with Questions and Answers, October 21, 2019 (v.4)
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Crediting Coconut, Hominy, Corn Masa, and Masa Harina in the CNPs, September 13, 2019 (v.2)
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Demonstration Project for Non-Congregate Feeding for Outdoor Summer Meal Sites Experiencing Excessive Heat, with Questions and Answers - June 28, 2019
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Crediting Shelf-Stable, Dried and Semi-Dried Meat, Poultry, and Seafood Products, May 17, 2019
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Crediting Popcorn in the CNPs, May 17, 2019
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Crediting Surimi Seafood in the CNPs, May 17, 2019
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Crediting Tempeh in the CNPs, May 17, 2019
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Crediting Pasta Products Made of Vegetable Flour in the CNPs, May 17, 2019
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Update of Food Crediting System to Include Various Food Items Which Were Previously Uncreditable - December 28, 2018
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Program Flexibilities in the CACFP and SFSP during Disaster Situations – September 9, 2017
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Modifications to Accommodate Disabilities in the CACFP and SFSP - July 24, 2017
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Meal Service Requirements in the Summer Meal Programs, with Q&A – January 10, 2017 (v.2., 2019)
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The Use of Share Tables in Child Nutrition Programs - July 5, 2016
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Promoting Nutrition in Summer Meal Programs, with Best Practices – June 6, 2016
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Food and Drug Administration Requirements for Vending Machines - April 4, 2016
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Local Foods and Related Activities in the Summer Meals Programs, with Q&A – December 11, 2015
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Service of Traditional Foods in Public Facilities - August 25, 2015
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Voluntary Menu Labeling in the National School Lunch and School Breakfast Programs - June 8, 2015
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Prohibition of Separation by Gender During Child Nutrition Program Meal Service - May 11, 2015
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Statements Supporting Accommodations for Children with Disabilities in the Child Nutrition Programs - May 11, 2015
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Variation in Meal Requirements for Religious Reason - April 2, 2013
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Summer Feeding Options for School Food Authorities – January 23, 2013 (v.2. 2019)
MONITORING
PROCUREMENT
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Geographic Preference Option Questions & Answers, June 26, 2024
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Geographic Preference Expansion Related to the Final Rule titled, Child Nutrition Programs: Meal Patterns Consistent With the 2020-2025 Dietary Guidelines for Americans, May 22, 2024
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Procuring Local Meat, Poultry, Game, and Eggs for Child Nutrition Programs -November 20, 2023
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Best Practices for Contracting with Food Service Management Companies – April 21, 2023
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Consolidated Appropriations Act, 2022: Effect on Child Nutrition Programs, April 4, 2022
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Updates to the Federal Micro-Purchase Threshold in 2 CFR 200.320(a)(1)
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Consolidated Appropriations Act, 2021: Effect on Child Nutrition Programs, May 5, 2021
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Federal Micro-Purchase and SAT for Procurement, November 27, 2019
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Market Basket Analysis when Procuring Program Goods and Modifying Contracted-For Products Lists - February 9, 2018
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Q&A: Purchasing Goods and Services Using Cooperative Agreements, Agents, and Third-Party Services – November 10, 2016
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Standards for Development of Procurement Policy Consistent with CACFP and SFSP Federal Requirements (revised) - September 1, 2016
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Updated Guidance: Contracting with FSMCs - July 1, 2016
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State Agency Prior Approval Process for SFA Equipment Purchases - July 1, 2016
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Summer Food Service Program Participation by Higher Education Institutions, Hospitals, and other Non-Profit Organizations under Contract with a Food Service Management Company – June 6, 2016
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Bonding Requirements for Food Service Management Companies and other Subcontractors – June 6, 2016
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Guidance on Competitive Procurement Standards for Program Operators – December 21, 2015 (v.2. 2019)
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Local Agency Procurement Reviews: School Year 2015-2016 - November 24, 2015
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Questions and Answers on the Transition to and Implementation of 2 CFR Part 200 - November 24, 2015
PROGRAM OVERSIGHT/INTERNAL CONTROLS
RECORDKEEPING
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Meal Service Requirements in the Summer Meals Programs with Q&A, December 9, 2024
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Cost Disallowance in the Summer Food Service Program, November 1, 2023
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Collection of Race and Ethnicity Data in the Child and Adult Care Food Program and Summer Food Service Program, March 3, 2023
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Questions and Answers Related to Collection of Race and Ethnicity Data by Visual Observation and Identification in the CACFP and SFSP – Policy Rescission - June 13, 2022
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Collection of Race and Ethnicity Data by Visual Observation and Identification in the CACFP and SFSP – Policy Rescission, May 17, 2021
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Child Nutrition Reauthorization 2010: Categorical Eligibility of Children in Foster Care – August 3, 2017
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2017 Edition of Eligibility Manual for School Meals – July 28, 2017
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Disclosure Requirements for the Child Nutrition Programs - January 13, 2016
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Categorical Eligibility in the SFSP - February 12, 2015
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Duration of Income Eligibility Determinations: Guidance and Q&A - December 15, 2014
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Sharing Aggregate Data to Expand Program Access and Services in the CACFP - August 25, 2014
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Determining Area Eligibility - December 19, 2012
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Excess Summer Meal Memo
RECORDKEEPING - FINANCIAL
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Unused Reimbursement in the Summer Food Service Program, September 28, 2023
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Best Practices for Managing Unused Reimbursement in the Summer Food Service Program, September 28, 2023
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Nationwide Expansion of Summer Food Service Program Simplified Cost Accounting Procedures-Revised, September 28, 2023
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Simplified SFSP and Bright from the Start’s Annual Year-End Reconciliation Process – Revised (v.5) June 21, 2022
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Use of SFSP Funds towards Farm to Early Care and Education Costs, with Questions and Answers - May 23, 2022
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Labor Cost and Benefits Documentation, January 15, 2022
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Excess Funds in the CACFP and SFSP – January 25, 2019 (v.3)
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Guidance for Establishing a Written Compensation Plan - October 1, 2017
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Clarifying Wage Guidelines for Institutions and Sponsors Charging Salaries to the CACFP/SFSP – January 31, 2017
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Reporting and Allocating Program Costs Associated with SFSP Sponsors Serving as Food Vendors and/or FSMC to other SFSP Sponsors- July 6, 2016
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Assessing Costs in the SFSP - March 26, 2015
RURAL NON-CONGREGATE
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Rural Non-Congregate Meal Services in the Summer Food Service Program, January 8, 2025
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Non-Congregate Meal Service in Rural Areas: Questions and Answers #3, January 10, 2025
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Non-Congregate Meal Service in Rural Areas: Questions and Answers #2, March 27, 2024
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Non-Congregate Meal Service in Rural Areas Questions and Answers, February 22, 2024
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Rural Non-Congregate in the SFSP: Guidance on the MAP and State Administrative Funds, January 22, 2024
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Implementation Guidance for the Rural Non-congregate Option Provisions of the Interim Final Rule, January 16, 2024
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Questions and Answers #2: Summer 2023 Non-Congregate Meal Service in Rural Areas, April 20,2023
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Implementation Guidance: Summer 2023 Non-Congregate Meal Service in Rural Areas – February 28, 2023
SFSP GENERAL INFORMATION
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Rural Designations in the Summer Meal Programs, January 19, 2024
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Summer Food Service Program Questions and Answers, December 1, 2023
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Initial Implementation Memorandum: Child Nutrition Program Integrity Final Rule, August 23, 2023
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Unique Entity Identifier Transition, April 3, 2023
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Child Nutrition Program Waiver Request Guidance and Protocol (Revised) – December 13, 2022
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NDL Search: Determining whether a facility, Individual, or family day care home provider is present on the USDA National Disqualified List (NDL) – October 1, 2019
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DECAL Disaster Preparedness Information – August 15, 2019 (v3)
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Farm Bill Implementation Memo: Donated Traditional Foods and Civil Liability, August 22, 2019
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Using Federal Funds to Support FoodCorps Service Members - August 16, 2016
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New Web-based USDA-National Disqualified List (NDL) Information- June 8, 2015
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Rural Development's Community Facilities Program - August 25, 2014
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Eligibility for Multi-State Sponsors-January 22, 2014
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Questions/Answers regarding Head Start Programs-January 22, 2014
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Streamlined SFSP Application Requirements for School Food Authorities - February 28, 2013 (v.2 2019)
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Summer Feeding Options for School Food Authorities – January 23, 2013 (v.2. 2019)
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Child Nutrition Reauthorization 2010 - Regulatory Changes for SFSP- Mar 3, 2011
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Guidance Related to the ADA Amendments Act - May 24, 2013
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Child Nutrition Reauthorization - Regulatory Changes - May 16, 2011
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Information Required by the Federal Funding Accountability and Transparency Act (FFTA) – February 1, 2011 (v.2. 2019)
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Responding to School Closings for H1N1 Outbreaks - September 22, 2009