Payments

Monthly payments will be made to Pre-K providers by the 12th of each month or the next business day if the 12th falls on the weekend. Payments will run from August to May.

Local school systems shall pay personnel summer salaries from the current school year funds.

Private providers who incur summer salary personnel expenses for the current school year should have written policies in place for payment of staff from other than Pre-K funds. Additional information concerning Payments can be found in section 17.4 in the current Pre-K Providers' Operating Guidelines.

Note: Pre-K providers who maintain constant enrollments, uninterrupted teacher credentials, and RC services (if applicable) shall receive the equivalent of ten equal payments for the year. If these requirements are not met, individual payments will be adjusted accordingly.

Schedule of Payments

Payments will be adjusted based on the number of children enrolled and the lead teacher credentials. Additional information concerning Schedule of payments can be found in section 17.5 in the current Pre-K Providers' Operating Guidelines.

Note: All payments are subject to state data processing and bank processing delays.

Calculation of Payments

Payment calculations shall be based on student enrollment and the lead teacher credential for each class as reported on the submitted roster to Bright from the Start by due dates.

If the enrollment and the lead teacher credential reported on each of the required rosters remains consistent with your approved contract, no funding adjustment shall be made.

Roster data is critical to the payment calculation. As students leave the class or new students are added, current and prior payments will recalculate the total number of eligible children served each month using a half-month convention to retroactively recover overpayments or pay additional amounts for each class. Recording accurate begin dates and end dates for students and teachers on each roster is required to assure accurate payment calculations.

Lead teacher credentials and the number of enrolled children will be monitored. Documentation is required to be submitted to validate each lead teacher credential. If this documentation cannot be provided or is different from the contract awarded credential or the credential reported on the roster, payments shall be adjusted to the appropriate credential level that can be validated. Payments shall be retroactively adjusted for changes in teacher credentials.

Attendance and enrollment records are subject to review and audit upon request. Students found to be enrolled for the same period of time in more than one class will require proof of enrollment and attendance. Payments shall be retroactively adjusted for changes in student enrollment.

Additional information concerning Calculation of payments can be found in section 17.6 in the current Pre-K Providers' Operating Guidelines.

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