Payments
Pre-K funding is based on program type and zone (Private Metro, Private Non-Metro, and Public School), the number of children served, and the lead teacher credential verified through the Georgia Professional Development System (GaPDS). The Pre-K Grant is based on 190 days, which includes 180 instructional days and 10 Pre-K professional development/planning days. For each grantee, funding is provided for lead and assistant teacher salary and benefits, classroom operating expenses, and student transportation. Current Rate Charts for Private and Public providers can be found under the Pre-K Project Director Resource List.
Schedule of Payments
Pre-K monthly payments will be processed on the 8th business day of the month. Business days are Monday – Friday except State holidays.
Payments are issued to Pre-K providers monthly from August through May. The payment amounts are adjusted according to the number of children enrolled and the credentials of the lead teacher. Additional information concerning schedule of payments can be found in the Reimbursement Process section of the current Pre-K Providers' Operating Guidelines.
Note: All payments are subject to state data processing and bank processing delays.
Calculation of Payments
The monthly payment is calculated based on the classroom’s approved calendar for the month. A daily rate is calculated for each class and is determined by dividing annual classroom funding for the year by the number of instructional and teacher professional development/planning days. Payment calculations are based, in part, on the lead teacher credentials verified in Georgia Professional Development System (GaPDS) and the number of students enrolled in the classroom.
Roster data is critical to the payment calculation.
Each Pre-K program is responsible for accurately entering student records and lead/assistant teacher data in the GAPREK Class Reporting Manager. A teacher’s GaPDS number is required.
Teacher and student data is critical and must be accurate. Data is subject to audit and must be substantiated by documentation. Documentation includes:
- Teacher credentials, creditable years of experience, and begin/end dates.
- Student registration information, enrollment begin/end dates supported by attendance records.
Please review the Pre-K Providers’ Operating Guidelines for additional information and requirements.
Documents List